Quick Reference Guide: Key Phrases for US Teams

Phrase When to Use It Example
“Let’s align on priorities.” When tasks conflict or scope creeps. “I’m working on [X] and [Y]. Let’s align on priorities to meet the deadline.”
“What’s the trade-off here?” When asked to compromise quality/speed. “If we deliver by Friday, we’ll need to simplify [feature]. What’s the trade-off?”
“I recommend [X] to stay on track.” Proposing solutions, not just problems. “I recommend splitting the task into two phases to avoid delays.”
“Could we clarify [X]?” When instructions are vague. “Could we clarify the target user for this feature?”
“Let’s document this.” After verbal agreements to avoid misalignment. “Let’s document the new requirements in the project tracker.”
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